councillors

Forget the temperature, for councillor discretion, look north!

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Photo by Michael D Beckwith on Pexels.com

Chris Game

You may just possibly have seen the recent report: “Oldham councillors must repay overpaid allowances due to payroll error”.  And thought: “Mmm – sounds a bit tough; surely councillors don’t organise their own payments?” 

Surely it would be the Council Treasurer’s responsibility, or his/her staff – probably his, given that the senior echelons of the local government treasury profession are around three-quarters male?  After all, they’re the ones who ran the faulty allowances system and must have, repeatedly, made the faulty calculations. 

You might indeed suppose so, but it’s not what happened here. Those 82 Oldham councillors were, it seems, overpaid a (combined!) total of £104,000 due to a systemic error, or rather errors, repeated apparently over at least three financial years.

The error was acknowledged as an administrative one, by council staff, and the salaries of those responsible are being docked accordingly; in particular the Director of Finance, whose six-figure salary (of, coincidentally, £104,000!  No, I’m totally guessing that bit!) could at least bear it. You might suppose?

However, that’s NOT at all how our local government division of responsibilities between elected councillors and salaried officers works. Here the whole £110,000 is having to be repaid by the innocently benefitting councillors – who most certainly don’t get dockable salaries.

So what are actually being ‘docked’ here are the relevant councillors’ basic and ‘Special Responsibility’ allowances, the latter being for those in various leadership positions: cabinet members, chairs of committees, party group leaders, and suchlike. 

Oldham is generally a Labour-led council and currently ‘ordinary’ council members receive a Basic Allowance of roughly £12,000. Other Member Allowances include the Council Leader £43,000, Deputy Leader £26,000, Executive Members £22,000, the Mayor £17,000, Chairs of various Scrutiny Boards – Licensing, Planning, Children & Young People, Health & Wellbeing, etc.- £11,000. It’s hardly megabucks.

In short, elected councillors are being made to pay, from their modest responsibility allowances, for ‘administrative errors’ made over several years by the council’s administrators – the clue’s in that adjective!

It seems wrong in principle, and it’s also horribly mistimed, coming as it does when some genuine efforts are being made to increase the perceived attractiveness of the councillor role and thereby extend the range of socio-economic backgrounds from which our local representatives are drawn.

Just a few weeks ago, for instance, at Labour’s party conference, Communities Secretary Steve Reed – a council Leader himself before becoming an MP – announced that he would be restoring councillors’ access to pensions through the Local Government Pension Scheme that the Conservative Government had removed. There is also talk of improving parental leave and reviewing the allowances system.

And not before time. For few in local government seriously doubt the deterrent impact on councillor recruitment of the 2012 removal of pension entitlement by the then Minister for Communities and Local Government, Eric (now Lord) Pickles.

Former Leader of Bradford Council, Pickles knew exactly what he was doing, as he increased councils’ financial discretion, while cutting considerably the funding over which to exercise it, and his patronising ’50 money-saving tips’ were contributing to the dire financial straits so many councils have found themselves in since.

At which point – in the distant past, when I was lecturing regularly and having to produce student ‘handouts’ – I’d probably have referred to a few overseas examples, showing how relatively demanding the English councillor’s role is and how under-compensated our councillors generally are.  

First, and most obviously, there’s the potential workload, very crudely illustrated by the average number of electors per councillor: 120 in France, 250 in Sweden, 2,350 in Ireland … and (currently) 2,600 in the UK as a whole.

Then the councillor payment systems: England – a basic allowance of, typically, £10,000 – £12,000 p.a., plus a bit extra for ‘Special Responsibilities’, and (wow!) expenses for travel and childcare.

By comparison, or contrast: the USA – highly variable, obviously, but an average US councillor’s salary is currently around $51,000 (£39,000), rising in New York, where everything’s gross, to $148,000 (£113,000).

Back in the real world, at the other end of the spectrum, are Norway/Sweden, where the councillor role is still generally considered voluntary, with councillors receiving ‘modest’ allowances to cover costs.  

They’re quite fun, but these international comparisons/contrasts aren’t terribly helpful in considering the future of English local government. Or necessary, as, on the proverbial doorstep we have sensible Scotland, where, nearly 20 years ago now, they switched from our patronising, cheeseparing ‘allowances’ system to actual councillor salaries – of currently, and precisely, £25,982.

That’s the basic salary. Senior councillors will generally receive a higher salary, up to perhaps around £50,000 for a Council Leader, with councils themselves having the ‘grown-up’ discretion of paying senior councillors up to 75% of the Leader’s pay.

And there’s more. Scottish councillors are eligible to join their Local Government Pension Scheme, to payment of allowances for subsistence and travel, and reimbursement of expenses incurred when undertaking council duties – a regular source of dispute ‘darn Sarf’.

Which brings me to my closing thought. Oldham, where we started, is almost exactly midway between London and Edinburgh, and local authorities in both England and Scotland are financially, in my view, heavily over-dependent on their respective central governments. But, if a student asked me in which country I’d prefer to be an elected councillor, I’d say: “Never mind the temperature, choose the occupational discretion”  

This post appeared initially in The Birmingham Post edition of Thursday, December 11th.

Chris Game is an INLOGOV Associate, and Visiting Professor at Kwansei Gakuin University, Osaka, Japan.  He is joint-author (with Professor David Wilson) of the successive editions of Local Government in the United Kingdom, and a regular columnist for The Birmingham Post.

Local Government in the Czech Republic During Two Recent Crises

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Dr Paul Joyce

A recent book on local government in Czechia offers valuable lessons for anyone involved in local governance, emergency planning, or public sector reform. The book, edited by Balík and Špaček, explores how local government responded to two major crises: the COVID-19 pandemic and the influx of refugees following the Russian invasion of Ukraine.

The editors describe Czechia’s  local government as “fragmented”. By this, they do not mean fragmented in terms of lack of coordination. Instead, they use the term in a structural and territorial sense: the country has a very large number of small municipalities. In fact, there are over 6,000 municipalities in Czechia, and the median size is fewer than 500 residents.

At first glance, this sounds like a recipe for weakness. However, the book tells a very different story. During both crises, support and coordination from the national government was widely experienced as slow, inconsistent and, at times, chaotic. By contrast, local mayors often stepped forward quietly and decisively to support their communities. As Balík and Špaček put it:

“Mayors of small municipalities rarely speak of crisis management in systemic terms; instead, they focus on immediate, practical solutions to specific problems… Small local governments tackled emergencies as they came with the capacities they had… The ability of small municipalities to adapt quickly and provide personalised assistance was critical in the early stages of both crises…” (2026, p.177)

In many places, local government was really the only consistent source of stability. One of the key strengths highlighted in the book is social capital – the trust, relationships, and local knowledge embedded in communities. This proved crucial, particularly during the refugee crisis:

“The strength of small municipalities was in the individual commitment, personal ties, and local knowledge—knowing who to turn to in case of problems and how to solve specific issues” (Balík and Špaček, 2026, p.176).

Even in very small towns and villages in Czechia, local government is present and visible. Mayors and councillors are highly trusted, far more than national politicians, and citizens see them as accessible, familiar, and reliable. In crisis conditions, this trust enabled rapid mobilisation of volunteers, associations, fire brigades, community groups and informal support networks.

Interestingly, the book also notes that although inter-municipal cooperation is voluntary and not financially incentivised by national government, over 80% of Czech municipalities are involved in some form of collaboration. During the crises, some mayors consulted colleagues in neighbouring areas, shared information, and worked through voluntary municipal networks.

However, and this is an important point, the book does not show that there was a large, coordinated, systematic collaborative governance response at national scale. There is no hard data indicating how widespread or effective inter-municipal cooperation was during the crises. What the authors do state is that cooperation was informal, uneven, and dependent on existing relationships and trust.

In fact, they emphasise that local responses were often “highly individualised”. In other words, municipalities generally acted on their own initiative, using their own judgement, knowledge and resources to solve immediate problems. Horizontal networks sometimes supported this, but they did not replace largely autonomous decision-making.

What stands out most during the crises is vertical incoherence: poor communication, unclear leadership, and constant change in guidance from central government. Mayors described regulations changing “three times a day”, written in legal language that nobody understood, and official information arriving after the media had already reported it. In the early stages of both COVID-19 and the refugee crisis, national guidance was often described as vague, delayed or non-existent.

As a result, mayors relied heavily on their own judgement and “common sense”. Why? Because they had to respond to reality as it unfolded in front of them. This leads to an important conclusion: Czechia was not “saved by collaborative governance” in a formal, system-wide sense. Instead, it was held together by local leadership, strong relationships, deep community knowledge, and trust.

Implications for UK local government

For those working in or with UK local government, the Czech experience raises important questions.

For years, public sector reform has often focused on scale, efficiency, and consolidation. We tend to assume that bigger organisations are stronger, more capable, and more resilient. The Czech case challenges this assumption. It suggests that in times of crisis, small, trusted, locally embedded structures can be incredibly powerful.

This does not mean the UK should “fragment” its local government system. But it does suggest that structural reforms aimed purely at efficiency can come at a hidden cost: the loss of proximity, trust, responsiveness, and local knowledge that make rapid, context-sensitive action possible.

The Czech experience also highlights the risks of poor vertical coordination. When national guidance is unclear or incoherent, the pressure falls heavily on local government. In those moments, what really matters is not the size of the organisation, but:

•           The quality of relationships

•           The level of trust

•           The strength of civic networks

•           The confidence of local leaders

•           The use of local knowledge

For the UK, the message may be this: alongside reform for efficiency and scale, we need to invest in robust governance, that is, in communication, trust, community capacity, and strong vertical relationships between central and local government.

Reference: Balík, S. and Špaček, D. (eds.) (2026) Fragmented Local Government Systems and Crises: Experiences from Czechia. Governance and Public Management Series. Cham: Palgrave Macmillan / Springer Nature Switzerland AG. https://doi.org/10.1007/978-3-032-01897-7

Paul Joyce is an Associate at INLOGOV, University of Birmingham, a Visiting Professor in Public Management at Leeds Beckett University, and Publications Director of the International Institute of Administrative Sciences (IIAS) which is headquartered in Brussels, Belgium. He has a PhD from London School of Economics and Political Science

Crisis management in cities: how politicians and public servants worked together during the Ukrainian refugee reception

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Dr. Nicolai De Wulf, Prof. Dr. Joris Voets

When Russia invaded Ukraine in February 2022, millions of people fled their homes seeking safety across Europe. In Belgium, cities such as Antwerp, Ghent, and Mechelen were suddenly faced with the urgent task of housing and supporting thousands of Ukrainian refugees. Local leaders had to act fast, building emergency villages almost overnight. But how do politics and administration work together when everything is urgent?

In my recent article in Local Government Studies (co-authored with Joris Voets), we examined how local governments managed this unprecedented crisis and how politicians and civil servants collaborated under pressure. Our study provides new insights into how city administrations function when crises disrupt “business as usual”.

The local dimension of crisis management

Local governments are the first to respond when crises hit. They are close to citizens, know their communities, and must act fast. But crises like the arrival of Ukrainian refugees test even the most prepared administrations. They demand not only logistical problem-solving, like building emergency housing, but also leadership, trust, and coordination across political and administrative levels.

The study draws on 25 interviews with mayors, aldermen, and senior civil servants in Antwerp, Ghent, and Mechelen. These cities hosted the highest numbers of Ukrainian refugees in Flanders and each built an “emergency village” to provide collective housing.

Politics and administration: not separate worlds

Traditionally, politics and administration are seen as separate spheres: politicians make decisions, and civil servants carry them out. However, decades of research, including the complementarity model developed by Svara, show that successful governance depends on cooperation between the two. The shared responsibility is aptly visualised:

The study addresses the following research question: ‘How complementary are the interactions between politics and administration in cities during the management of the Ukrainian refugee crisis?’

Our study shows that this politico-administrative complementarity is clearly observed during the Ukrainian refugee crisis. Crises blur boundaries: decisions must be made quickly, communication is intense, and trust becomes vital. We replaced the 4 building blocks of ‘regular’ policy making (missions, policy, administration, and management) by 4 crisis management tasks (sense-making, decisions making and coordinating, meaning making and accounting, and learning). We visualised the politico-administrative role division, as for example for the case in Antwerp:

Overall, the tasks of sense-making and learning are predominantly performed by the administration. It has to be noted that the ‘lessons learned’ primarily relate to adaptations along the way, rather than formal evaluations. The decision and coordination task shows a very mixed image: in each of the 3 cases under study, the responsibility of the decision lies, of course, with the politicians. However, the deliberation preceding the decision always showed a shared effort. The meaning-making and account-giving task is predominantly taken on by the politicians involved, most notably the mayors.

Three cities, three approaches

Antwerp had a clearly structured crisis response, with distinct political and administrative levels. The Emergency Planning Coordinator (EPC) played a key role as liaison between the mayor’s team and the city administration.

Ghent adopted a more collaborative approach, with large crisis meetings that included both the College of Mayor and Aldermen and the Management Team. This inclusivity built broad consensus but also slowed decision-making.

In Mechelen, the acting mayor and Emergency Planning Coordinator shared leadership, while the city’s political “DNA” of human rights and diversity shaped its narrative and public communication.

In all cases, civil servants were observed operating in a political world. Primarily the Emergency Planning Coordinators, but also civil servants such as project managers, can play a very determining role in the structuring of the crisis management approach, decision-making, and coordination.

Lessons for local crisis management

Complementarity works: Trust and mutual respect between political and administrative leaders were crucial. In all three cities, politicians and administrators worked as a team, but with notable differences in style. City identity shapes response, each city’s political culture influenced how it managed the crisis.

The study highlights that crises are not only technical challenges but governance challenges. They reveal the real dynamics of how cities work.

For practitioners, the message is clear: invest in relationships between political and administrative leaders before the next crisis hits. For scholars, this case offers evidence that Svara’s complementarity model holds up even under crisis conditions, but needs adaptation to capture the intensity and speed of crisis decision-making.

As crises become more frequent, cities need to build governance systems based on trust, expertise, and teamwork. Complementarity between politics and administration is not a luxury, it is what keeps local government resilient when it matters most.

Dr. Nicolai De Wulf (ORCID 0000-0002-1748-6604) finalised his PhD focusing on politico-administrative relations within local government. In the PhD three topics are studied through a politico-administrative lens: policy integration and coordination, partisan political staff, and crisis management. The PhD was supervised by prof. dr. Joris Voets.

Prof. Dr. Joris Voets (ORCID 0000-0002-8266-8607) is an associate professor in the Department of Public Governance and Management at Ghent University, Belgium. His main research interests are inter-organisational networks and local government.

Intervention 3.0: Designing a Responsive Model for Local Government Support in England

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Jason Lowther / Paul Joyce / Philip Whiteman

The arrival of the new UK government looks set to result in a new policy on central government’s intervention powers in local authorities, the third generation of such policies this century.  This article suggests some key lessons from earlier models. 

Intervention 1.0 was facilitated by Best Value legislation that an “authority must make arrangements to secure continuous improvement in the way in which its functions are exercised, having regard to a combination of economy, efficiency and effectiveness” (Local Government Act 1999).  This remains the basis of statutory interventions today.  But the context could not be more different. 

The Blair government commissioned an extensive set of national performance indicators, developed independently by the Audit Commission with a common definition and quality assured through local audits.  The “District Auditor” role maintained in depth contextualised knowledge of each local council, and could identify and flag significant governance or performance issues at an early stage.  As well as diagnosing problems, the Audit Commission’s national studies provided evidence-based recommendations to help improve local services’ economy, efficiency and effectiveness.

The strengths of this model were the comprehensive nature of the evaluation, its collective and mutually supportive use of expert agencies to provide an evidence base, and the sanctions that went with it including transparent public reporting.  Inlogov produced a series of reports diagnosing and explaining the causes of poor performance, analysing recovery planning and strategies for organisational recovery, evaluating various policy instruments for recovery (such as lead officials) and identifying the key developmental mechanisms for recovery. 

Our reports clearly demonstrated that the context for poor performance determines effective mechanisms for recovery: one size definitely does not fit all.  The causes of failure are varied, such as ineffective leadership arrangements and inadequacies in the operating culture. 

Improvement mechanisms need to address issues of cognition, capability and capacity.  Cognition is the council’s awareness and understanding of their performance trajectory, which is often resilient to changes in political control.  Capability concerns the construction and institutionalisation of a change-oriented vision by council leaders.  Finally, capacity is the ability to deliver the required vision and change. The required change mechanisms are both internal (such as leadership change) and external (for example, peer mentors, expert advisors, and funding). 

Intervention 2.0

The arrival of the Coalition government in 2010 brought rapid changes to intervention.  The Audit Commission was summarily discarded, publicly justified by claimed savings of £50m.  In reality, recent research by the Audit Reform Lab at the University of Sheffield suggests that English audits have higher costs and greater delays than in Wales or Scotland (where centralised oversight arrangements were maintained). 

From 2010 to 2020, central government intervention was relatively rare with formal interventions in only four councils.  However, from 2021 this situation changed substantially with interventions in eight councils in three years (none of these councils were controlled by the ruling national party).  In the same three years, there were statutory best value notices in a further nine councils.

It’s fair to describe this phase of intervention as less structured and evidence-based, without robust national data or independent routine inspection of councils.    

There has been limited evaluation of Intervention 2.0 to date.  Our early research findings based on three case studies suggest a five-stage model of intervention: (i) crisis revelation, (ii) delegitimisation, (iii) imposed reforms, (iv) capacity building, (v) restoration or reorganisation.  We conclude that under localism interventions were not merely administrative responses to failure but were deeply political acts that reshaped the legitimacy and capacity of local governance. The Commissioners, acting as technocratic agents of central government, connected central and local government, and had the effect of buffering the political tensions of intervention, while leading a process in which managerial competence rather than local democracy steered intervention.

Where next for intervention?

The raft of interventions related to section 114 notices, the establishment of the new Local Government Outcomes Framework and local audit reform including the Local Audit Office indicate a new phase of intervention and open opportunities to develop a more systematic and evidence-based approach.  More thought is needed on how this should work in future, including the role of peer reviews and inter-council support arrangements.  The centralisation of intervention power and the dominance of technocratic intervention needs to evolve to suit devolution and to provide greater support for local democracy. This could build on the new audit arrangements through a “district auditor” type overview of governance.

The acid test of reforms should be that while central government would still be able to intervene when councils were failing, the intervention process would minimise the suspension of local democracy, do as little damage as possible to the public’s trust in their local council, and foster good local democratic political leadership.

This article first appeared in the Municipal Journal on 16 October 2025 titled “How not to damage democracy”. It is available here: https://www.themj.co.uk/damage-democracy

Dr Jason Lowther is director of INLOGOV (the Institute of Local Government Studies) at the University of Birmingham.  Prof Paul Joyce is an Associate at INLOGOV.  Dr Philip Whiteman is a lecturer on public policy and administration at INLOGOV.

Supporting councillors to thrive: the 21st Century Councillor Revisited

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Catherine Needham

In our research on the 21st Century Councillor, we’ve found that elected members are facing a barrage of challenges:

  • Perma-austerity has deepened with sustained underfunding of public services  
  • Complexity of place has intensified, through combined authorities and integrated care systems, alongside local government reorganisation.   
  • Communities are in distress, moving from the pandemic straight into the cost-of-living crisis   
  • Incivility in public life has grown with rising issues of abuse and harassment for councillors in particular 
  • The rising profile of equality, diversity and inclusion has drawn attention to how public services systematically fail some workers and citizens  
  • Remote and hybrid working can enhance individual flexibility but can make it more difficult for councillors to build the relationships they need to function effectively. 

From interviews with councillors, we heard about the strategies they use to cope with these challenges and to support their communities to thrive. They are keeping the system human on behalf of communities. They are zooming in and out, from the micro issues facing residents to the big strategic issues of place. They act as a lightning rod, absorbing hostility whilst keeping themselves grounded and safe. You can read more about the research findings here.

If you’re a councillor – or you work in a role supporting councillors – come and join us in Andover on 4 November to hear more about this research and chat to peers about how best to manage these challenges. You’ll also hear from the Local Government Chronicle about their new campaign to support councillors.

Click here to register: 21st Century Councillors Tickets, Tue, Nov 4, 2025 at 10:00 AM | Eventbrite

From Consultation to Co-Creation: How Birmingham Can Lead the Way in Participatory Governance

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Susana Higueras and Sonia Bussu

In a time of growing inequality, political disillusionment, and institutional strain, Birmingham is at a crossroads. The city’s bold initiative, Shaping Birmingham’s Future Together (SBFT), offers a timely and transformative opportunity: to reimagine how local government works with its communities.

A new report by Susana Higueras and Sonia Bussu lays out a compelling roadmap for how Birmingham City Council (BCC) can become a participatory council. Drawing on UK and international examples, as well as interviews with local stakeholders, the report argues that participatory governance must be more than a buzzword. It must be embedded into the everyday workings of the council, grounded in inclusive practices, and driven by a genuine commitment to share power.

Why Participation, Why Now?

Birmingham is one of the UK’s most diverse and youngest cities. This diversity is a strength, but also a challenge when it comes to ensuring that all voices are heard in policymaking. At the same time, the city faces deep structural inequalities, including the highest child poverty rates in the UK. Traditional top-down governance models are no longer fit for purpose. What’s needed is a shift from consultation to co-creation.

The SBFT partnership, launched in 2024, aims to tackle these challenges by fostering collaboration across public, private, and community sectors. But as the report makes clear, this vision will only succeed if participation is embedded, not treated as an add-on or a one-off event.

What Does Embedded Participation Look Like?

Embedded participation means making citizen engagement a routine part of how decisions are made, from setting priorities to evaluating outcomes. It requires:

  • Facilitative leadership that enables collaboration and power-sharing;
  • Boundary spanners, or individuals who bridge the gap between institutions and communities;
  • Strong partnerships with civil society, grassroots, and voluntary organisations;
  • Intersectional inclusion that centres the voices of those facing multiple, overlapping barriers to participation.

The report highlights that successful participatory governance is not about flashy new tools or one-off events. It’s about culture change, within the council, across sectors, and in how communities are engaged.

Lessons from Elsewhere

The report draws on global examples to show what’s possible, and what pitfalls to avoid.

  • Porto Alegre, in Brazil, was a trailblazer in participatory budgeting, enabling residents to directly allocate public funds, at one point transferring over $300 per person annually to community control. However, as political leadership shifted, the commitment to the process waned, and budget allocations steadily declined, leading to a loss of momentum.
  • Barcelona, Spain, embedded citizen participation through digital platforms like Decidim and cultivated strong ties with social movements. At its peak, over 40,000 citizens engaged in budgetary decisions. Yet, the experience underscores the vulnerability of transformative initiatives when overly reliant on charismatic leadership, making them susceptible to political cycles.
  • Camden, London, institutionalised citizens’ assemblies, integrating them into formal decision-making structures. Notably, all 17 citizen recommendations on climate policy were adopted. Still, challenges persist around ensuring inclusivity and maintaining consistent follow-through.
  • Reykjavik, Iceland, leveraged digital platforms to crowdsource citizen ideas and implement participatory budgeting. Initially successful in mobilising thousands of residents, the initiative faltered as political support diminished and the platforms remained peripheral to formal governance, highlighting the limitations of digital participation without institutional anchoring.
  • Ostbelgien, Belgium, established the world’s first permanent deliberative system linked to a legislative body. Its legally enshrined Citizens’ Council and Assemblies offer a promising model of democratic stability and accountability. However, the top-down design and limited community ownership reveal the critical need for co-creation and inclusive recruitment to prevent the reinforcement of existing inequalities.

These examples show that embedding participation requires sustained commitment, institutional support, and mechanisms for accountability.

Opportunities in Birmingham

Despite the challenges, Birmingham has a strong foundation to build on:

But There Are Challenges Too

The report doesn’t shy away from the barriers:

  • Broken trust: Communities are tired of being consulted without seeing change.
  • Hierarchical leadership: A top-down culture limits innovation and responsiveness.
  • Structural silos: Departments often work in isolation, duplicating efforts and missing opportunities for collaboration and nurturing citizen participation.
  • Unfair funding mechanisms: Smaller community organisations feel sidelined and overburdened by bureaucracy.

These challenges are not unique to Birmingham, but they must be addressed head-on if SBFT is to succeed.

What Needs to Happen Next?

The report offers a clear set of policy recommendations.

Rebuild trust through transparent communication and visible follow-through.

Trust has been eroded by repeated consultations without tangible outcomes. BCC must commit to clear feedback loops, visibly acting on community input and explaining decisions transparently to rebuild credibility and legitimacy.

Embed participation in budgeting, service design, and scrutiny processes.

Participation should not be limited to one-off events; it must be embedded across governance functions. This can include participatory budgeting, citizen panels, and co-designed scrutiny mechanisms that give residents real influence over public decisions.

Foster facilitative leadership and cross-sector collaboration.

Leadership must shift from command-and-control to facilitation, enabling shared power and collaborative problem-solving. Cross-departmental working groups and partnerships with civil society can help break down silos and foster innovation.

Work better with communities, recognising them as co-creators, not just consultees.

Community organisations should be treated as equal partners, with fair funding, early involvement in policy development, and recognition of their expertise. This means moving from consultation to co-creation, where communities help shape solutions from the outset.

Design for intersectional inclusion, addressing overlapping barriers to participation.

Inclusive participation requires acknowledging and addressing systemic inequalities. Councils must create safe, accessible spaces and use diverse engagement methods, including arts-based approaches and multilingual formats, to ensure marginalised voices are centred and valued.

The SBFT partnership can be a catalyst of this change and become the space for shared governance and accountability.

A Call to Action

The SBFT initiative is more than a policy programme, it’s a democratic innovation. It’s a chance to reshape how power is shared in the city, how decisions are made, and how communities are valued. As one community leader put it: “We’re not asking to be asked. We’re asking to lead.”

If Birmingham can rise to this challenge, it won’t just be shaping its own future. It will be setting a national, and even global, example of what inclusive, embedded participatory governance can look like in the 21st century.

SBFT Report_ final_Oct 2025_WEBDownload

DOI: https://doi.org/10.48352/inlogov.bhamx.0001

Dr Sonia Bussu is an Associate Professor at the University of Birmingham Department of Public Administration and Policy where she studies and teaches public policy. Her main research interests are participatory governance and democratic innovations, and creative and arts-based methods for research and public engagement. 

Susana Higueras Carrillo is a Peruvian anthropologist. She is PhD candidate at Goldsmiths, University of London and holds a master’s degree in Environmental Governance from the University of Oxford. She has worked at the University of Birmingham in the INSPIRE (Intersectional Space of Participation: Inclusive, Resilient, Embedded) project researching how to strengthen intersectional inclusion through arts-based methods such as legislative theatre. Her research interests lie in environmental and social justice and communicating research in creative and impactful ways.